We are responsible for managing all aspects of academic record keeping for the college. This includes registering for classes and transfer requests.
Extended evening hours for evening class registration are held just prior to the start of each semester and are published in the semester class schedule.
Steven King, Registrar
Lisa Milanesi, Assistant Registrar
Monday through Friday 8:30 a.m. to 4:45 p.m.
We are located on the main level of Eldridge Hall.
Office of Student RecordsMCLA375 Church StreetNorth Adams, MA 01247
Please note that transcripts will be sent using first class mail only. Your request should allow for 3-5 days processing time.
Transcript Request Policies & Payment Options
Transcript Request (Leadership Academy)
Spring 2019 Final Exams
Spring 2019 Printable Graduate Schedule
Spring 2019 Printable Undergraduate Schedule
Summer 2019 Registration Form
Time Block Sheet
2015-2016 Academic Calendar
2016-2017 Academic Calendar
2017-2018 Academic Calendar
2018-2019 Academic Calendar
2019-2020 Academic Calendar
Banner Self Service
Banner Self Service Instructions
Change of Address
Change of Advisor
Change of Major/Minor
Course Overload Form
Exchange Program Application
Grade Appeal (Undergraduate)
Matriculated Registration Form
Preferred Name Request Form
Student Record Release
Teaching Assistant Application
A college is a community of students and faculty interested in the search for knowledge and understanding. Essential to that search is a commitment to honesty and integrity. Honesty on the part of every college student has and always shall be an integral part of the plan of higher education at Massachusetts College of Liberal Arts. Acts of dishonesty conflict with the work and purpose of the entire College and are not merely a private matter between student and instructor.
Violations of academic honesty include but are not limited to:
Plagiarism - The academic departments of the College have varying requirements for reporting the use of sources, but certain fundamental principles for the acknowledgment of sources apply to all fields and levels of work. The use of source materials of any kind and the preparation of essays or laboratory reports must be fully and properly acknowledged. In papers or laboratory reports, students are expected to acknowledge any expression or idea that is not their own. Students submitting papers are implying that the form and content of the essays or reports, in whole and in part, represent their own work, except where clear and specific reference is made to other sources. Even if there is no conscious intention to deceive, the failure to make appropriate acknowledgment may constitute plagiarism. Any quotation - even of a phrase - must be placed in quotation marks and the precise source stated in a note or in the text; any material that is paraphrased or summarized and any ideas that are borrowed must be specifically acknowledged. A thorough reordering or rearrangement of an author's text does not release the student from these responsibilities. All sources that have been consulted in the preparation of the essay or report should be listed in the bibliography.
Upon an occurrence of alleged academic dishonesty instructors may exercise their discretion in imposing a sanction. Instructors may further file charges with the Academic Appeals Committee against students if they believe that additional sanctions would be appropriate. Instructors shall notify the Registrar in writing of any occurrence of academic dishonesty whenever they have imposed sanctions. Such notification shall include the student's name, course title, date of occurrence, type of dishonesty, sanction(s) being imposed, and any further action requested. This notification shall be effected within fourteen days after discovery of the incident. A copy of said notice shall be sent to the student involved, including the charges made against the student and the grounds, if proven, that would justify failure or other academic sanction. If the student involved wishes to appeal the sanction imposed by the instructor, the student must initiate an appeal within two weeks after receipt of this notification. The Academic Appeals Committee shall consider as a basis for a hearing that: a) the student claims not to have been academically dishonest; b) the student claims the instructor imposed an inappropriate sanction; c) the nature of the offense merits further action. In academic dishonesty cases the Committee may receive requests for hearings from students, from individual faculty and staff members, and from the Registrar. The Academic Appeals Committee reserves the right not to hear any appeal in any case where data is not sufficient, the necessary steps have not been followed, and when the committee jurisdiction is not clear.
Further information regarding instructor and student rights and responsibilities and appropriate procedures to be followed in applying this policy may be obtained from the Office of the Dean of Academic Affairs or the Registrar.
Addition of Courses
Students may add courses during the first seven academic days of each semester.
Dropping of a Course
Students have seven academic days to drop from a full semester course with no academic penalty and no notation that they were enrolled in the course on their records. Courses running less than an entire semester will have varying drop dates based on the length of the course.
Withdrawing From Courses
Students who withdraw after the drop period ends and prior to the 50% completion point of the course will incur no penalty as far as the quality point average is concerned but will have a notation of "W" on their permanent record. No student may withdraw from a course after the 50% completion point of the course. Any student not attending a course and not officially withdrawing will be issued a grade of "F" on his/her record. The "F" grade will be used in computing the student's grade point average.
Students are expected to attend all of their classes. They must also be aware of course requirements. Whenever possible, students should notify their instructors prior to an absence from class and make up missed work within a reasonable length of time after their absence. Students who expect to be absent from classes for three days or longer should contact the Center for Student Success and Engagement for help notifying their instructors.
Absences of students from scheduled classes will be considered excused for the following listed reasons.
Accommodations for Eligible Absences
Policy on Attendance at Out-of-Class Events
In providing a rich cultural education, MCLA recognizes that a total college experience extends beyond regularly scheduled instruction in a formal classroom or laboratory setting. There are a number of educational events or activities that occur outside these settings (e.g., concerts, plays, field trips, etc.) which are an important part of the student's liberal arts education. Attendance at out-of-class events may present hardship for some college students, especially those with jobs and families. Therefore, reasonable accommodations shall be made for all students with respect to such events, with the following provisions:
A student may audit a course with the approval of the chairperson of the department and the consent of the instructor. Auditors are subject to any conditions established by the department or the instructor. No credit is awarded for audited courses. Such courses are officially reported on the student's transcript with the notation "AU" (Audit-No Credit) when all course conditions are met. Auditor status cannot be changed.
Students register for audit during the first week after the Add Period. A student who wishes to attend class before audit registration may do so with the consent of the instructor. Students are responsible for all course fees when auditing a course. Students who have registered for a grade have enrollment preference over auditing students.
Matriculated students are assigned class status according to the total number of earned credits at the conclusion of each semester.
90 or more
Fifteen (15) credit hours is the normal academic course load at Massachusetts College of Liberal Arts. Students may enroll for up to eighteen (18) credit hours without special permission. Students wishing to enroll for more than eighteen (18) credit hours must secure the permission of their advisors. The Dean of Academic Affairs must approve any request above 21 credits.
A course may be repeated. If the course is required and the student received an F, the course must be repeated. The grade earned in a repeated course replaces the original grade in the student's quality point average even if the repeated grade is lower. (The grade earned each time the student took the course remains on the student's transcript, but the course is marked "RX", and the originally attempted credit is not calculated into the quality point average.)
Students must complete a Repeat Course Form for each course they repeat. Repeat course work taken off campus must be approved prior to the course being taken.
Students wishing to change their major must secure a Change of Major form from CSSE/Advising. This form requires the approval of the chairperson of the new department and must be filed with the Registrar's Office before the change of major takes effect.
Students who are completing the requirements of a minor program must complete a Change of Major/Minor form.
An amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:
1. One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
2. At least an equivalent amount of work required in paragraph (1) of this definition for other academic activities as established by the institution, including laboratory work, internships, practica, studio work and other academic work leading to the award of credit hours.
MCLA in accordance with the federal regulations and commonly accepted practices in higher education operates on a 50-minute hour as it relates to direct faculty instruction and a minimum of two additional hours per week as it relates to other non-direct instructional activities (laboratory, internships, etc..)
Matriculated MCLA students may earn a Bachelor of Arts degree and/or a Bachelor of Science degree. Students completing more than one major within either the BA or BS programs at MCLA will have the additional major(s) noted on their transcript but will not receive another degree and/or another diploma and cannot participate in another graduation ceremony.
This Policy is effective immediately upon the approval of the President and supersedes all previous college policies regarding second degrees and dual degrees.
The All College Committee requests that the implications of this policy be made clear to students by the appropriate institutional offices.
In cases involving appeals of a course grade, a student has one month into the following semester to initiate an appeal relating to grades earned in the regular Fall or Spring semester. In all other cases (e.g. summer) the student has one month after receipt of the grade to initiate an appeal. No grade appeals can be made after these deadlines.
CHARACTERISTICS OF PROFESSIONAL INTERNSHIPS: An internship is a new learning experience provided for selected and specially prepared individuals who aspire to become professional practitioners, apply their academic skills and knowledge to work environments, and explore vocations. It is an experience of "reality" in which the knowledge, the skills, and the judgment of the intern are put into play in solving problems which characterize professional practice.
Each academic department may establish an internship program within the confines of the characteristics given in this document. If they choose to do so, they must develop stated objectives, strategies for meeting these objectives, and criteria for evaluation. The department would then submit the internship program proposal simultaneously to the Curriculum Committee for approval of the objectives, the strategies for meeting these objectives, and its relationship to the curriculum and to the Academic Policies Committee for approval of the evaluation criteria. The recommendations of these Committees on each internship program would be forwarded to the All-College Committee and finally the President for his/her approval.
1. Application into an internship program requires that a student be a matriculated junior or senior with a 2.00 GPA. Academic departments have the option to require higher GPAs.
2. No more than fifteen (15) credit hours of internship can count toward a degree. Programmatic exemptions to the credit hour limit require approval of the governance process. The Medical Technology program is exempt from the credit hour granted.
3. A minimum of forty-five (45) hours of on-site experience are required for each credit hour limit.
4. The internship must be a new learning experience. If the internship is within an organization or location where the student has previous experience, the student must demonstrate in his/her application how the intern position differs from previous experience.
5. The credit granting department may establish reasonable additional criteria for accepting students as interns, and also have the option of offering the internship on a pass/fail basis.
6. To apply for an internship, the student must fill out an Internship Application. This form will require the following information:
a. the student's educational and career objectives
b. the educational and experiential objective of the internship
c. the on-site work to be completed during the internship
d. the number of hours of on-site work
e. the number of credit requested
f. any information regarding prior experience relevant to the internship
g. a plan for evaluating the internship experience.
7. The faculty sponsor upon acceptance of the student's proposal will submit it to the department chairperson for approval.
8. The internship application will then require the approval of the Dean of Academic Affairs.
9. Evaluation Requirements.....each internship must contain a writing component, interim evaluations by faculty sponsor (e.g. site visit[s], evaluation by the site director/supervisor, and a final evaluation by the faculty sponsor.
A student whose personal, family, or medical circumstances require a temporary interruption of college study may apply for a leave of absence for up to two semesters. To apply for a leave of absence a student must complete an application through CSSE/Advising. Recommendations regarding requests will be made by Advising Services to the Dean of Academic Affairs. The Dean will make the final decision on the request.
A leave of absence may only be granted to students who are matriculated and in good academic and financial standing. All students returning from a leave of absence must contact the Registrar's Office no later than December 1 for reactivation in the spring semester and August 1 for reactivation for the fall semester. Students who are granted a leave of absence before the end of the drop/add period will have no notation on their record for that semester. Students granted a leave after the add/drop period and through the last day of classes will have a grade of "WX" on their record for that semester.
*Students are advised to contact Student Accounts and Financial Aid regarding refunds, loan deferment/repayment and eligibility for further aid.
A growing number of MCLA students engage in significant independent scholarly work during their undergraduate years with little formal recognition of their achievements. The purpose of this program is to recognize the outstanding work of these students by conferring the MCLA Scholar designation at graduation and on their official college transcripts. This designation will assist students in their future career and educational endeavors. This program will also provide clear standards for independent work and scholarship to which prospective and current students can aspire and work towards.
Matriculated students who wish to enroll in coursework at another accredited institution while still enrolled at MCLA must receive approval from MCLA prior to enrolling in such courses. Approval is granted through the Registrar's Office in consultation with the department chair. Coursework in which the student received a grade of C- or above is transferable, provided that the student's overall grade point average is a 2.0 or higher (based on a 4.0 scale) at the other institution.
Academic Standing at MCLA - A student's cumulative MCLA GPA, combined with credits earned, will determine the academic standing category at the end of each semester according to the following standards:
Earned credits include transfer credits and MCLA credits (at the 100 level and higher) in which a passing grade was earned.
Students who are suspended and successfully appeal their suspension will be so designated by a separate category of academic standing that reflects academic probation following a successful appeal of an academic suspension.
The following designations reflect MCLA's Policy on Academic Standing in accordance with a student's cumulative MCLA GPA:
A student with a semester GPA less than 2.0 but a cumulative GPA of 2.0 or greater will be issued an Academic Warning. A letter of Academic Warning will be sent to the student and copied to the student's advisor explaining the potential consequences of poor academic performance (including successive semesters of Academic Warning or future Academic Probation or Academic Suspension). For each semester in which an Academic Warning is received, the student must meet with his or her academic advisor and complete an Academic Success Plan, which will be submitted to CSSE/Advising for review and appropriate referrals.
A student who fails to achieve a 2.0 cumulative GPA, while achieving a GPA higher than the Academic Suspension cutoff will be placed on Academic Probation. A student on Academic Probation or Academic Probation Following Appeal must adhere to certain conditions designed to promote academic success. These conditions may include: (1) course load of not more than 15 credits; (2) academic schedule changes to allow repeat courses; (3) meetings with an academic advisor, learning services, and/or advising services to complete an Academic Success Plan that will monitor student progress; (4) attendance at academic success workshops (e.g. study skills, time management, etc.); and (5) restrictions on certain extracurricular activities as determined by the Office of Academic Affairs or its designate (for the first semester on Academic Probation, a student will remain eligible for participation in extracurricular activities unless individual departments or activities have higher standards).
Students suspended under this policy may appeal their suspension. The Registrar notifies students of their suspension and of their right of recourse to the appeal process. Suspended students may not enroll at the College for one semester. They may then apply to the Admissions Office for readmission. The College requires that they complete a minimum of 6 credits with a minimum GPA of 2.0 at another institution before reapplication. Students must complete an off-campus readmission form available from the Registrar. Approval is required prior to enrollment in courses. Students re-applying after sitting out one semester on suspension will be evaluated on an individual basis based on the entire Massachusetts College academic experience and coursework completed at another college. Students suspended at the end of the spring term may not take courses at MCLA in the summer or fall, and must re-apply through admissions.
Students who study abroad/study away must meet the following criteria:
- Minimum 30 credits earned (sophomore status)
- Minimum 2.5 cumulative GPA
- No holds on student accounts
- Must complete the International/Domestic Travel Statement of Consent Form (the statement is included below for informational purposes but is not part of the policy)
ON NOVEMBER 19 2015 ACC APPROVED THIS POLICY WITH AN EFFECTIVE DATE OF SPRING 2016. STUDENTS WHO ARE SEEKING TO DO STUDY AWAY OR STUDY ABROAD FOR SUMMER OR FALL 2016 WILL BE SUBJECT TO THESE CRITERIA.
Travel Liability Waiver
Statement of Risk - Study Away and/or participation in a Massachusetts College of Liberal Arts (MCLA)-sponsored travel course is voluntary and not required by the institution for completion of any major or minor academic program. Students should be aware of the potential risk associated with international and domestic travel. MCLA does not encourage, nor promote, the participation in unsafe activities such as sky diving, off-roading, handling of exotic animals, eating unsafe foods, etc. Students are encouraged to make sure their country of interest is not on the U.S. Department of State Alerts and Warnings list. (see:http://travel.state.gov/content/passports/english/alertswarnings.html). In addition, students should remain abreast of social, economic, and political issues in their country of interest and should be familiar with the laws governing said country. MCLA assumes no liability for incidents and accidents involving the students studying away from the MCLA campus or participating in a MCLA sponsored Travel Course. Students are encouraged to take precautions when traveling away in terms of preparation for emergencies and unforeseen incidents. The College affiliated student health insurance program does not cover international travel, but covers the United States, Guam, Puerto Rico, and the U.S. Virgin Islands. Students who are traveling outside of the coverage area are encouraged to purchase health insurance independently or through one of the college's affiliated third party providers: CISAbroad, International Studies Abroad, Semester at Sea.
Code of Conduct
Since academic credit is awarded upon the successful completion of MCLA sponsored Travel Courses or Study Away programs, students are held to MCLA's code of conduct standards regardless of their location. Students represent MCLA and should act in accordance with the MCLA code of conduct. The following is taken from the MCLA Student Handbook found on the MCLA website under Student Life/Resources. Violations of College policy whenever the conduct in question occurs in any of the following circumstances may be subject to College disciplinary action; - if it occurs while the student who is charged was attending or participating in any college-related activity (such as athletic contests, field trips, study abroad programs or social events).
Assumption of Liability
I am participating in the above captioned study away or MCLA sponsored travel course, and hereby release, waive, indemnify, defend, and hold harmless all MCLA Board of Trustees, faculty, staff, agents, and assignees from and against any and all claims, for bodily injury demands or causes of action of any type whatsoever, including property damage or personal injury, damages, losses and expenses, including but not limited, to attorneys' fees, arising out of or in any way related to participation in this trip with which I choose to participate in. I am aware that there are possible risks and dangers associated with my participation. I assume full responsibility for any injuries or damages I may sustain as a result of my participation, including travel to or from the trip destination. In addition, I assume liability for and agree to indemnify and to hold MCLA Board of Trustees, faculty and staff harmless for all claims or damages caused, in whole or in part, by me and any negligent, intentional, or other act of omission on my part. By signing this waiver of liability and release, I acknowledge that I have read and understood this document and the assumption of liability for students attending MCLA programs. I fully agree and understand all terms and conditions in this document.
The College recognizes the value of Teaching Assistantships as an educational experience. To this end, each academic department may establish Teaching Assistantships in accordance with College policy. A student interested in becoming a Teaching Assistant (TA) must be in good academic standing. The student must also have demonstrated competency in the subject area in which he/she will be assisting. Academic Departments offering Teaching Assistantships may specify additional requirements.
Faculty must then approve the student's involvement in the Teaching Assistantship and the student will then enroll in a department-sponsored course (1 - 3 credits, with one credit defined as 45 hr per semester) specifically designed for the Teaching Assistant experience and approved on a form signed by the student, faculty member, department chair, and Academic Dean. In this course context, a learning agreement will be developed which describes the duties, academic work and authority of the Teaching Assistant; the Office of Academic Affairs will develop a common form for all Teaching Assistantships that will include guidelines for credit and space for detailed description as well as spaces for the appropriate approval signatures. Teaching Assistantships have the option of being either letter graded or taken as pass/fail courses. Students may apply no more than six credits as Teaching Assistants toward graduation. INDIVIDUAL DEPARTMENTS WILL BE ALLOWED TO USE THEIR DISCRETION REGARDING APPROPRIATE CREDIT EARNED AS WELL AS GRADING MODE.
Students enrolled in a credit-bearing Teaching Assistantship will not be eligible for College workstudy funds or any form of remuneration for the conduct of work done as a Teaching Assistant. While Teaching Assistants may be allowed to review student coursework to learn about the grading process, only Faculty shall evaluate student coursework and assign grades.
Students leaving the College must complete a Withdrawal from College form obtained from CSSE/Advising. Students officially withdrawing before the first day of final examinations will receive a notation of WX in all courses. After this time students will receive a final grade in all courses.
Note: A student is not officially withdrawn from the College until the appropriate form has been completed and has been validated by the Registrar's Office.
Undergraduate matriculated students who take a minimum of six credits during the semester and achieve a minimum grade point average of 3.30 with no incomplete grades are placed on the semester's Dean's List. For more information contact the Registrar's Office. Students receiving "I" or "PC" grades are ineligible for the Dean's List for that term. The final date for students to qualify for the Dean's List is the last day for reporting grades each semester. This date is determined by the Registrar and the Dean of Academic Affairs. For more information contact the Registrar's Office.
The College grading system is based on the 4.000 quality point method.
Listed below are other grade notations that may appear on student records. These grades are not used in computing the quality point average.
Indicates that the student has audited a course.
A temporary grade that may be reported only when a portion of the assigned work, as clearly indicated in the course syllabus, has not been completed because of the necessary absence of the student or for other reasons equally satisfactory to the instructor, and then only when the instructor judges the work already done by the student to be of passing quality. The course work must be completed by a date specified by the instructor. This date cannot exceed six (6) weeks after the beginning of the following semester. The "I" is then changed to a permanent letter grade. The obligation rests with the student to ask the instructor what work must be completed and what conditions, if any, must be met. The instructor and the student sign a standardized contract specifying the nature of the course work to be completed. Signed incomplete contracts must be submitted with grade rosters. If the course work is not completed before the deadline specified in the contract, the "I" will be changed to an "F". An "I" grade disqualifies a student for Dean's List recognition.
Indicates successful completion of a Pass/Fail course. Credit is awarded with no quality points.
This notation is used solely for courses offered by Learning Services. It indicates that a student has demonstrated both effort and progress in a course but requires additional time and work to complete the curriculum. A student who earns a PC grade must reenroll for the course in only the next semester of enrollment and must complete assigned work during this time. A student is entitled to only one "PC" grade per (SKIL) course. Once a student has been reenrolled for such a course, no further grades of "PC" can be awarded, nor can a student withdraw from the course. Only regular letter grades (A-F, and I) may then be assigned. Students receiving a "PC" grade on their transcript are not eligible for the Dean's List for that term.
Indicates credit for course work that has been accepted by the College from another institution. No (grades) quality points are received for transfer work. Grades from other institutions do not appear on the MCLA transcript, and are not calculated into the MCLA GPA.
Indicates withdrawal from a course in the third through the eighth week of the semester. It is the responsibility of the student to be aware of all deadlines for withdrawal. No withdrawals for individual courses may be made past the withdrawal deadline.
The student has officially withdrawn from the College. A student may withdraw from the College prior to the first day of final exams. All courses will be given the notation "WX".
The grade point average is a numerical indication of the student's academic achievement. It is the quotient of the total quality points earned divided by the total credits attempted for all courses in which grades A through F were received. No quality points are assigned to notations AU, I, P, PC, T, W or WX.
Faculty members submit "D" and "F" reports on all students to the Registrar two weeks before the end of the course/withdrawal period. Copies of these reports are sent to the students and their advisors.
Students of superior academic achievement graduate with distinction according to their quality point average earned at Massachusetts College of Liberal Arts only. The following standards will be used for students graduating in the year 2012 and thereafter. For students graduating prior to 2012 please refer to the MCLA 2006-2007 catalog.
Students may attend the graduation ceremony following completion of ALL graduation requirements. Students must complete an application for graduation by the deadlines listed in the section graduation requirements. The form must be submitted to the Registrar's Office.
Each semester an advisement and registration period is held for students to select their next semester's courses. Students are required to meet with their advisors to discuss their academic standing and their remaining course requirements. During this period students register for courses in the order of class status according to number of credits earned. A late registration period is held just before the beginning of each semester for unregistered students.
Visit CSSE/Advising for Registration and Advising for Matriculated Students
Information for MCLA Students who are United States Armed Forces Veterans, Active Duty, Selected Reserve, National Guard, or their Dependents. Students are encouraged to identify their veteran status upon their initial enrollment with the Registrar's Office, Eldridge Hall Quad Level. Student can also contact Steven King in the Registrar's office by phone at (413) 662-5216, or by email.
The Registrar's Office certifies eligibility for tuition benefits with the U.S. Department of Veterans Affairs. Students should contact the Registrar's Office to apply. Benefits can come from one of the following sources:
The Registrar's Office also evaluates potential college credit for military training programs, college courses taken while on active duty, and various examination programs. MCLA awards college transfer credit based on the recommendations provided by the American Council on Education, DANTES, and our own Experiential Credit Program. Students are encouraged to contact the Registrar's Office for more information.
The Office of Student Affairs serves as a resource for student veterans and their families by coordinating campus-based and community assistance. Students and their families are encouraged to contact Thomas Alexander in the Office of Student Affairs for assistance by phone at (413) 662-5440, or by e-mail. The Office located on the 3rd floor in the Campus Center, room 319, is open to assist with any of your academic, personal, social, career, or other college success concerns.
Students called to active duty while enrolled at MCLA should bring the original copy of their military orders to CSSE / Advising, Eldridge Hall, top level. CSSE / Advising will facilitate the student's departure from campus and help determine which College policies regarding withdrawal, Leave of Absence, refunds, and grading should be applied. Advising Services will contact the following departments on behalf of the student called up for active duty:
These procedures ensure that students called to active duty should be held harmless academically and financially. The College will seek to respond in such a way that minimizes the stress and difficulty for students making the transition to military service.
Massachusetts Department of Higher Education Massachusetts Office of Student Financial Assistance Massachusetts Army National Guard Education Services U.S. Department of Veterans Affairs